top of page

Privacy policy – KokoTeatteri

This privacy policy describes how personal data is processed at KokoTeatteri – yhdistys ry. The privacy policy applies to the services offered by KokoTeatteri, such as ticket reservations, performance invitations, marketing, communications and the monthly newsletter. 

“Personal data” means information from which an individual person can be directly or indirectly identified. In addition to personal data, we also process non-personal data, meaning information about the use of services from which individual persons cannot be identified. 

​

1. Data controller

The data controller is KokoTeatteri – yhdistys ry (Business ID: 1100440-2)

Hämeentie 3
00530 Helsinki
Contact details: toimisto@kokoteatteri.fi / +358 50 321 9919

Data protection officer Heidi Bergström
Contact details: toimisto@kokoteatteri.fi / +358 50 321 9919

 

2. Purpose of use and grounds for processing personal data

Personal data is processed for the following purposes:

  • Ticket reservations

  • Sending newsletters and invitations by email

  • Communications

  • Producing, maintaining, protecting and developing services

The grounds for processing the personal data of registered persons are:

Emails Newsletters – communications, marketing, performance invitations

First name Last name Communications – marketing, performance invitations

Phone number Communications – marketing

Company/association Communications – marketing, performance invitations

Role in company/association – communications, marketing, performance invitations

 

3. Collected data and data sources

Personal data is collected primarily from the user themselves via the website. 

Data provided by the registered person: 

Data is collected

  • By signing up to email lists

  • From partners

  • From target groups' websites

Such data includes:

  • Email

  • First and last name

  • Phone number

  • Company/association

  • Role in company/association

Personal data collected from sources other than the registered persons:

We collect personal data from our partners and from the websites of associations and companies for targeted marketing. 

Data received from third parties:

Communication lists provided by third parties may be used in connection with our services. We use only email information from these lists.

 

4. Storage of personal data

The storage period and storage criteria vary by category of personal data according to the purpose of use of the particular category:

Personal data category / Storage period or criteria

Newsletter: Email details are stored until the customer requests their removal

Media communications list: Updated once a year

Employment contracts: 10 years

Job applications: 3 months

Group sales: Updated as needed and when the customer requests removal of their data

 

5. Recipients of personal data

Personal data may be disclosed for justified purposes of use. Disclosure complies with the requirements of the data protection legislation in force at any given time.

Parties to whom data may be disclosed are:

  • Service providers

  • Marketing

  • Partners

    6. Cookies and other tracking technologies

Cookies are used on this site. Their purpose is to ensure the technical functionality of the site. We use cookies, trackers, scripts and other similar technical identifiers and technologies to identify devices, to monitor and analyse the use of services and usage habits, to improve the quality and adaptability of services and to offer recommendations, to further develop services and for advertising and other market

Users can prevent the use of cookies by changing their browser settings. Blocking cookies may slow down page loading and prevent the use of certain parts of the site. Some functional cookies are necessary for our services to work. For this reason, they do not require the user's consent.

Third parties may place cookies on the user's device when the user visits our services in order to compile statistics on visitor numbers of different sites. Third parties means parties outside KokoTeatteri, such as providers of measurement and tracking services. Some third-party cookies are non-functional. We use, among others, Google Analytics to collect information about visitor numbers and the most popular pages. This information is anonymi

Users can clear cookies from their browser settings. By clearing cookies at regular intervals, the user changes the identifier on which their profile is based. However, clearing cookies does not completely stop data collection; rather, it resets the profile based on previous behavioural data.

Our services may also contain links to other sites and social media services, but we are not responsible for the privacy practices or content of these external sites. We recommend familiarising yourself with the privacy terms of these services.

 

7. Parties processing personal data

Data may be processed only by separately designated persons in accordance with the instructions of data protection officer Heidi Bergström or theatre director Anna Veijalainen. All persons are bound by confidentiality.

We use external service providers to implement technical solutions and services

 

8. Transfer of data to third countries

Personal data is used by service providers outside the EU and EEA to implement technical solutions and services.

Service provider / Country / Purpose of use

www.mailchimp.com USA Electronic communications

www.facebook.com   USA Marketing

www.google.com USA Marketing

The external service provider does not disclose data onwards to third parties.

 

9. Data security and confidentiality

Personal data is appropriately protected by technical and organisational measures, including pseudonymisation and encryption of personal data. We also ensure fault tolerance and the ability to restore data. 

 

10.  User's rights

  • Inspecting your data

  • Correcting and deleting data

  • Right to data portability, restriction of processing and objection to processing

  • Prohibiting direct marketing

  • Withdrawing consent

 

11.   Changes to the privacy policy

We may change this privacy policy from time to time. Changes may also be based on changes in data protection legislation. We will notify of material changes in our services and/or to the email address received from the user.

 

12.   Right to lodge a complaint with the supervisory authority

The registered person has the right to lodge a complaint with the data protection authority if they consider that their personal data has been processed in violation of the legislation in force. Contact details of the data protection authority:

 

Office of the Data Protection Ombudsman:
Visiting address: Ratapihantie 9, 6th floor, 00520 Helsinki
Postal address: P.O. Box 800, 00521 Helsinki
Email: tietosuoja@com.fi

Vaihde: 029 56 66700

bottom of page